THE SCOTTISH SHETLAND SHEEPDOG CLUB
and Object of the Club
The Club shall be
called “The Scottish Shetland Sheepdog Club” and its objects shall be to
encourage and promote interest amongst owners, exhibitors and breeders of
Shetland Sheepdogs, supporting shows and doing all in its power to protect and
advance the interests of the breed according to the standards approved by the
Establishment and Constitution
the Club consist of Patron, Hon. President, Hon Vice President, President and
Vice President, Hon Secretary and Treasurer (of which the latter two may be
combined) together with a committee of twelve (thirteen if the posts of
Secretary and Treasurer are combined) and an unlimited number of members,
whose names and addresses shall be kept by the Hon. Secretary.
The number of Hon. Vice Presidents shall be limited to six who may
attend committee meetings without the power of a vote.
Each candidate for membership shall be proposed and seconded by fully
paid up Members with one years Membership of the S.S.S.C. and approved by the
Committee. Each new Member shall
be entitled to vote at an A.G.M. or S.G.M. one year after approval by the
No member is eligible as a Committee Member unless they have three
years continuous Membership. Only
current Members of the Committee may stand for election for office.
Rule 5 shall apply in any exceptional circumstances.
The Committee reserves to
itself the right to award Honorary Memberships for the services to the club.
No Honorary Member so created shall have voting rights.
The annual subscription shall be such amount as agreed by members at
the A.G.M.. Membership shall be
Single, Joint, Senior Citizen (Over 60), Juniors (Age limit 16 years).
Juniors shall not be entitled to vote or participate in any Club
Discussion. Junior members on reaching
the age of 16 years are automatically moved to the Adult membership to start
on their birthday, on payment of Adult fee. Membership due on 1st
January each year. Notice of
resignation must be given before that date.
Members joining after 30th September in any year shall not
be liable for their subscriptions until 1st January, 15 months
later. No other form of payment
shall entitle to membership of
Any lapsed member wishing
to rejoin at a later date shall apply for re-admission.
the affairs and management of the Club be conducted by the Committee
consisting of the aforesaid twelve members, together with the President,
Vice-President, and the Hon. Secretary and Treasurer, who shall be ex-officio
members of the Committee. In the
absence of the President, the Vice-President shall take his place, failing
which the Chairman shall be elected by vote of the majority present.
Seven shall form a quorum at any Committee meeting, of which due notice
had been given by the Hon. Secretary. Committee
meetings to be called by email/post.
The Committee shall have the power to deal with any question not
provided for by the Rules also to fill any vacancy, if thought necessary, in
their numbers, such selection being confirmed at the first General Meeting
ensuing. The financial year of
the Society shall be from 1st January to 31st December.
The accounts shall be audited and a copy of the balance sheet sent to
That the Annual General Meeting of the Club shall be held early in each
year, or at a convenient date and place fixed by the Committee.
The Committee shall have the power to call additional General Meetings
at any time deemed necessary in
the interests of the Club and the Hon. Secretary on a written requisition by
the President of five members of the Club shall call General Meetings.
At least 14 days notice shall be given of all General Meetings, which
shall be called by intimation from the Secretary.
The Notices calling any General Meeting shall specify the business
thereof, to which alone discussion shall be called.
The Office Bearers and Committee will serve for a period of three years
with one third retiring each year. Retiring
Committee members shall be eligible for re-election.
All items for inclusion in the agenda of the Annual General Meeting to
be in the hands of the Secretary by 31st January.
it be competent for the Hon. Secretary to call a Committee Meeting on
consultation with the President whenever the business on hand warrants, or to
transact such business by letter/email to the President and Committee.
The replies of one half of the members of the Committee must be
obtained before such business shall be considered as having been sanctioned.
notice of any proposal alteration in the Rules, Constitution of the Club, of
Standard of the Points, be lodged in writing with the Hon. Secretary prior to
30th November of each year. Such
notice of motion must clearly define proposed alteration or addition, and bear
the proposer and seconder’s signature, but no alteration may be made, except
at an A.G.M. or S.G.M. and such alterations shall not be brought into force
until the K.C. have advised and given its approval of the Alteration.
all card votes shall be recorded on official voting papers, sent
out by the Club for the purpose specified.
That no notice affecting the Rules of Constitution of the Scottish Shetland
Sheepdog Club of the Standard of Points shall be passed except as provided for
by the foregoing Rules and no Expense shall be incurred by the Hon. Secretary
and Treasurer or Committee beyond the funds of the Club.
That any member can withdraw from the Club, on giving notice to the Secretary
(such member retiring to have no claim whatever on the Club), provided always
that such member shall be liable for his subscription for the current year in
which he gave notice.
member who shall be suspended under Kennel Club Rule A42j(4) and/or any Member
whose dog(s) is/are disqualified under Kennel Club Rule A42j(8) shall ipso
facto cease to be a Member of the Society for the duration of the suspension
and/or disqualification. If
the conduct of any Member shall, in the opinion of the Committee of the
Society be injurious or likely to be injurious to the character of interest of
the Society, the Committee of the Society may, at a Meeting the notice
convening which includes as an object the consideration of the conduct of the
Member, determine that a Special General Meeting of the Society shall be
called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by a two thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members and he/she shall thereupon cease for all purposes to be a Member of the Society except that he/she may, within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
Judging List (contact
committee for details)
the Committee or any Sub-Committee appointed by it for the purposes, shall
have the power to elect District Representatives if considered necessary in
the interest of the Club.
A person on becoming a member binds
himself or herself to abide by those Rules and Regulations.
In the event of a member appealing, the Kennel Club’s decision shall
in all cases be final.
If upon the winding up or dissolution of the Club there remain, after
the satisfaction of all debts and liabilities, any property whatsoever the
same shall not be paid nor distributed amongst the Members of the Club, but
shall be transferred to some other Club in Scotland bearing similar aims and
objects, to be determined by the Members of the Club at or before the time of
dissolution. All Challenge Cups
etc, the property of the Club, which have not been won outright at the time of
dissolution shall be returned to the Donor, their heirs, executors or
The Club shall open a Banking Account in the name of the Scottish
Shetland Sheepdog Club into which all revenue of the Club shall be paid, and
from which withdrawals shall only
be made on the signature of two or more officers.
The Kennel Club is the final authority for interpreting the Rules and
Regulations of the Society and in all cases relative to Canine or Society
The Club shall not join any federation of Societies or Clubs.
That the Society will make a list of Members and their addresses available for
inspection if so requested by the members of the Society or by the Kennel
The Officers acknowledge that during the month of January each year
Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary
for the continuance of registration and that by the 31st July each
year, other returns, as stipulated in Kennel Club regulations for the
Registration and Maintenance of Title of Societies and Breed Councils and
affiliation of Agricultural Societies and Municipal Authorities, will be
forwarded to the Kennel Club. The
Officers also acknowledge their duty to inform the Kennel Club of any change
of Secretary of the Society which may occur during the course of the year.
members of the Committee and of any Sub-Committee thereof, the Officers of the
Club and the Auditor(s) shall be indemnified out of the funds of the Club
against all loss, costs and charges, which they may respectively incur or be
put to account of any contract, deed, act, matter or thing done, entered into,
executed or permitted by them respectively on behalf of the Club, and each of
them shall be chargeable only for so much money as he/she may actually
receive, and they shall not be answerable for the acts, receipts, neglect or
defaults of each other, but each of them for his/her own acts, receipts,
neglects of defaults only. Neither
they, nor their heirs, executors or administrators shall be liable for any
loss expense happening to the Club through the insufficiency of deficiency of
title to any property acquired
for or on behalf of the Club or for the insufficiency of deficiency of any
obligation or security in or upon which any funds of the Club shall be
invested or for any loss or, damage arising from the Bankruptcy, insolvency or
wrongful act of any person with whom monies, securities or effects shall be
deposited for any loss, damage, or misfortune whatsoever which shall happen in
the execution of the duties of his/her office in relation thereto unless the
same shall happen through his/her own wilful neglect, breach of duty or breach
SCOTTISH SHETLAND SHEEPDOG CLUB
GENERAL CODE OF ETHICS
All members of the Scottish Shetland Sheepdog Club undertake to abide by its general Code of Ethics.
Breach of these provisions may result in expulsion from Club membership and/or disciplinary action by the Kennel Club and/or reporting to the relevant authorities for legal action, as appropriate.